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Frequently Asked Questions

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How do I reserve exhibit space?
What is the booth space cancellation policy?
How much does booth space cost?
Can I share my booth space with another vendor?
How do I submit and update my directory listing?
What if I cannot take possession of my booth by the 12:00 Noon deadline on Friday, January 24?
What is an EAC?
Do I have to submit a floor plan of my booth even though it's only a 10x10 space?
Can I have a vehicle in my booth?
Can I carry in and set up my booth display myself?
Is there available parking at the New Orleans Ernest N. Morial Convention Center?
How do I order booth services such as Electrical, Plumbing, Floral, Computer, A/V, Models, etc.?
Can I have alcoholic beverages in my booth?
How do I arrange for Hospitality space during the show?
How can I get a pre-show and post-show mailing list of attendees?
Are children allowed to attend?
Can I attend Workshop Seminars?
Can I participate in the Lifestyle Center activities?
How do I schedule a Press Conference during the event?


How do I reserve exhibit space?

A 50% deposit is required at the time the application is submitted.  You may submit the deposit via credit card or by check.  If paying by check, it must be received within 10 days for your booth space application to be processed.  Applications must be received by August 5 to qualify to be included in the first round of assignments based on a list of criteria outlined below:

  • Prior years of NADA exposition participation by applicant
  • Date of receipt of application/contract
  • Size of space
  • Degree of dealer interest in applicant’s product(s) and/or service(s)
  • Established business relationship with NADA or NADA Services Corporation (NADASC)
  • Percentage of similar services or products in entire show
  • Geographic market served by applicant
  • Applicant’s product and/or service reputation among dealers
  • Number and validity of dealer complaints against applicant
  • Length of time applicant has been in operation
  • Financial and credit standing of applicant where available.

Applications received after August 5, 2013 will be subject to availability and processed by date of receipt only. 

NADA has sole and unlimited discretion over the assignment of booth location and space.  Exhibitor understands that the preferences in display areas listed on the application/contract for booth space may not be available and that Exposition Management may assign alternate areas of similar size – see section 6 of the contract terms & conditions.  

What is the booth space cancellation policy?
Exhibitor agrees to pay the following amounts as liquidated damages, and not as a penalty, in the event Exhibitor cancels its Contract in the time periods specified.  Cancellation prior to November 20, 2013 - 25% of the full exhibit rental price; cancellation on or after November 20, 2013 - 100% of the full exhibit rental price.  Any cancellation notices by Exhibitor must be submitted to NADA in writing, and will be effective when received by NADA.
How much does booth space cost?

Regular booth space cost is $31 per square foot.  A 50% deposit of the total cost is due upon submission of your application/contract.  The remaining balance due is payable on or before November 20, 2013. Applications received without the required deposit will not be processed, and may adversely affect your booth assignment.  Full payment must accompany applications submitted after November 20, 2013.

Premium booth space cost is $35 per square foot for booths positioned in premium locations.  These booths are valued for their top visibility and accessibility during the show, and are identified and highlighted on the floor plan.  A 50% deposit of the total cost (based on $31 per sq ft) is due upon submission of your application/contract.  The remaining balance due is payable on or before November 20, 2013. Applications received without the required deposit will not be processed, and may adversely affect your booth assignment.  Full payment must accompany applications submitted after November 20, 2013.

Enterprise booth space cost is $26 per square foot for booths positioned along targeted perimeter areas of the Expo Hall, these spaces are identified and highlighted on the floor plan.  A 50% deposit of the total cost (based on $31 per sq ft) is due upon submission of your application/contract.  The remaining balance due is payable on or before November 20, 2013.  Application received without the required deposit will not be processed, and may adversely affect your booth assignment.  Full payment must accompany applications submitted after November 20, 2013.

Cost of space does not include the following: rigging or machinery moving, unpacking, erection or repacking of displays, utilities (i.e., electrical, water, gas, compressed air, telephone, booth decoration, furniture, carpet).  Exhibitors may order these services from the official show contractor, Freeman, through the online Service Kit.

Can I share my booth space with another vendor?
Please review Section 7 of the Contract Terms & Conditions.


7. SUBLETTING - PRIOR APPROVAL REQUIRED FOR CO-EXHIBITORS

7.1 Exhibitor agrees that the space assigned to Exhibitor is intended for Exhibitor's sole use to exhibit only the goods or services described in Exhibitor's application. Exhibitor agrees that it will not share, assign, sublet, subdivide, apportion, or otherwise allow any persons, parties or entites other than Exhibitor to use in any manner the space assigned to Exhibitor, or any portion of that space, without submitting a written application to NADA. Such application shall idenify by name any potential Co-Exhibitor, describe the relationahsip between the primary Exhibitor and Co-Exhibitors, and detail the Co-Exhibitor's products and services to be exhibited.

7.2 A Co-Exhibitor may exhibit on the Expo floor only after the exhibitor receives written approval from NADA for such activity. Aprroval by NADA of the Co-Exhibitor(s) application shall also entitle the co-Exhibitor(s) to be listed on the website (including the eBooth upgrade enhancements), in the Convention Program and Expo Directory, to accumulate seniority points, and to participate in the NADA sponsorship and advertising program.

7.3 The primary Exhibitor shall be responsible for all actions of the Co-Exhibitor, including the compliance by the Co-Exhibitor with these Contract Terms and Conditions and the Exhibit Rules and Regulations. Any determination by NADA that an Exhibitor or Co-Exhibitor violates this Section 7, will be final and binding, and may be treated by NADA as a default under Section 16 of the Contract. NADA reserves the right to request documentation from Exhibitors and Co-Exhibitor to confirm any business relationship.

How do I submit and update my directory listing?

Once you have been assigned booth space at the show, you will receive a confirmation letter that will include instructions for entering your Company's product information on the NADA/ATD website.  The onsite Program Directory is created by downloading this website information.  You must have your online product information entered and/or updated by the deadline date of November 29, 2013 in order for it to be included in the onsite Directory.  NO EXCEPTIONS.

Click here to begin!  You will need your password to access this secure area of the website.

What if I cannot take possession of my booth by the 12:00 Noon deadline on Friday, January 24?

Exhibitors must notify NADA show management in writing no later than 12:00 Noon (ET) on Friday, January 24 if they cannot take possession of their booth by that time.  If no prior notice is given, and the Exhibiting company does not take possession of the assigned space by 12:00 Noon on January 24, NADA has the right to cancel Exhibitor’s contract whereby the booth space reverts back to NADA Show Management.  See paragraph 6. Assignment/Relocation and Possession of Exhibit Space in the Contract Terms & Conditions.

What is an EAC?

ALL outside contractors, such as I&D companies, design houses, production companies, technicians, models, entertainers, are considered exhibitor-appointed contractors.  An exhibitor-appointed contractor is any company other than the designated official contractors named by NADA that provides a service, (i.e., display, installation/tear down, models, entertainers, florists, photographers, audio visual, and/or their subcontractors), that needs access to your exhibit any time during the installation, show dates or dismantling of the 2014 NADA Expo.  NADA Show Management will deny access to the floor to any company or person in this category not complying with the exhibitor-appointed contractor requirements.  We will grant NO EXCEPTIONS on-site.

 

The Exhibitor Appointed Contractor Request Form will be available in the online Service Kit.

Do I have to submit a floor plan of my booth even though it's only a 10x10 space?
All companies are required to submit a Floor Plan Reporting form and a floor plan layout (drawing) of your booth.  The Booth Floor Plan Reporting Form is available in the online Service Kit. There is a separate form required for companies who have an Enclosed or Multiple Story booth design. The due date to submit your floor plan and Floor Plan Reporting Form is November 20, 2013.
Can I have a vehicle in my booth?

NADA requires a minimum of 200 sq. ft. of space for each vehicle displayed within a booth.  Companies who want to display vehicles must submit a Display Vehicle Reporting Form to NADA Show Management by November 20, 2013. The Display Vehicle Reporting Form will be available in the online Service Kit.  Vehicle move-in and move-out will be coordinated by the show’s official service contractor, FREEMAN.

Can I carry in and set up my booth display myself?

As an exhibitor you may choose to utilize your company's own personnel to set up and dismantle your exhibit.  If full-time company personnel are utilitzed to set an exhibit, they should carry positive company identification such as a medical identification card or payroll stub. 

 

Exhibitors may hand carry their own materiels into the exhibit facility.  The use or rental of dollies, flat trucks and other mechanical equipment, however, is not permitted.  Freeman will control access to the loading docks in order to provide for a safe and orderly move-in/out.  Only full-time eimployees of the exhibiting company will be allowed to hand-carry items.  Unloading and reloading at the dock of any and all contracted carriers will be provided by Freeman.  For more information on Material Handling, go to:

http://www.freemanco.com/MatHand/

Is there available parking at the New Orleans Ernest N. Morial Convention Center?
Parking at the Convention Center is $10.00/day per for regular passenger vehicles and $20.00/day for oversized vehicles, i.e. box trucks, trucks w/trailers, etc.  There are no in/out privileges, you must pay each time you enter the parking lot.


Click here for a map of the parking areas located around the convention center.

How do I order booth services such as Electrical, Plumbing, Floral, Computer, A/V, Models, etc.?

The Exhibitor Service Kit has all the necessary forms for planning your exhibit and is available here.  If you need assistance, you may contact us at (703)821-7141 or expo@nada.org.

Can I have alcoholic beverages in my booth?

Exhibitors may have alcoholic beverages in their booth.  However, all alcohol orders must be made through the official Food & Beverage vendor, Centerplate.  Order forms and contact information are provided in the Exhibitor Service Kit. 

How do I arrange for Hospitality space during the show?

The NADA Convention Services Dept. can assist you in securing hotel space for a hospitality event during the NADA & ATD show.  For more information, please contact them directly at (703) 821-7143.

 

Be aware that hospitality space will be limited, and based on availability.  Space will not be confirmed for any event outside of the convention center during Expo hours (Saturday, 8:30 - 5:00; Sunday, 8:30 - 5:00; Monday, 8:30 - 4:00).  Space reservations will be confirmed on a first-come, first-served basis.

How can I get a pre-show and post-show mailing list of attendees?

Pre-show and post-show mailing lists will be available online (www.nadaconvention.org) in the Exhibitor section to confirmed exhibitors only.  You can download the lists by logging in with your company password provided in your booth space confirmation letter.  Pre-show lists will be made available monthly beginning in November.

Are children allowed to attend?

Yes, children under 18 must be accompanied and supervised by an adult at all times within the convention center and on convention center property.  Registration for children is complimentary and must be done onsite.  All children, except infants in backpacks or slings, must be registered and badged to be admitted to the exhibit hall.  Children under 18 are not permitted on the exhibit floor during move-in/out.

Can I attend Workshop Seminars?

Your Exhibitor Badge will not allow you entrance into the Workshops or Franchise Meetings during the NADA show.  Exhibitors who wish to attend Workshops may register in the Exhibitor w/Workshop category.   The fee per badge is $435.  You may register online at www.nadaconvention.org .

 

Can I participate in the Lifestyle Center activities?

Your Exhibitor badge will allow you access to the Lifestyle Center on Monday, January 27th only.  Your Exhibitor badge will also allow you access to the Saturday and Monday General Sessions, and the Sunday Inspirational Service. 

How do I schedule a Press Conference during the event?

You may contact NADA's Public Affairs group at (703)760-7578 or publicaffairs@nada.org .

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