Note for Activities:

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A 50% deposit is required at the time the application is submitted.  You may submit the deposit via credit card or by check.  If paying by check, it must be received within 10 days for your booth space application to be processed.  Applications must be received by May 29 to qualify to be included in the first round of assignments based on a list of criteria outlined below:

  • Total number of priority points accumulated by applicant (Note: Up to three Priority Points can be earned each year by way of (1) applicant's exhibit booth, (2) booking hotel rooms within the NADA block, and (3) participating as a sponsor)
  • Date of receipt of application/contract
  • Size of space
  • Degree of dealer interest in applicant’s product(s) and/or service(s)
  • Established business relationship with NADA or NADA Services Corporation (NADASC)
  • Percentage of similar services or products in entire show
  • Geographic market served by applicant
  • Applicant’s product and/or service reputation among dealers
  • Number and validity of dealer complaints against applicant
  • Length of time applicant has been in operation
  • Financial and credit standing of applicant where available

Applications received after May 29, 2015 will be subject to availability and processed by date of receipt only. 

NADA has sole and unlimited discretion over the assignment of booth location and space.  Exhibitor understands that the preferences in display areas listed on the application/contract for booth space may not be available and that Exposition Management may assign alternate areas of similar size – see section 6 of the contract terms & conditions.  

Click here to apply for booth space.

Exhibitor agrees to pay the following amounts as liquidated damages, and not as a penalty, in the event Exhibitor cancels its Contract in the time periods specified.  Cancellation prior to November 20, 2015 - 25% of the full exhibit rental price; cancellation on or after November 20, 2015 - 100% of the full exhibit rental price.  Any cancellation notices by Exhibitor must be submitted to NADA in writing, and will be effective when received by NADA.

Regular booth space cost is $33 per square foot.  A 50% deposit of the total cost is due upon submission of your application/contract.  The remaining balance due is payable on or before November 20, 2015. Applications received without the required deposit will not be processed, and may adversely affect your booth assignment.  Full payment must accompany applications submitted after November 20, 2015.

Enterprise booth space cost is $29 per square foot for booths positioned along targeted perimeter areas of the Expo Hall, these spaces are identified and highlighted on the floor plan.  A 50% deposit of the total cost (based on $33 per sq ft) is due upon submission of your application/contract.  The remaining balance due is payable on or before November 20, 2015.  Application received without the required deposit will not be processed, and may adversely affect your booth assignment.  Full payment must accompany applications submitted after November 20, 2015.

ATD booth space cost is $24 per square foot for booths located in the ATD Section of the Expo Hall.  A 50% deposit of the total cost is due upon submission of your application/contract.  The remaining balance due is payable on or before November 20, 2015.  Applications received without the require deposit will not be processed, and may adversely affect your booth assignement.  Full payment must accompany applications submitted after November 20, 2015.

Cost of space does not include the following: rigging or machinery moving, unpacking, erection or repacking of displays, utilities (i.e., electrical, water, gas, compressed air, telephone, booth decoration, furniture, carpet).  Exhibitors may order these services from the official show contractor, Freeman, through the online Service Kit.

Please review Section 7 of the Contract Terms & Conditions.

 

7. SUBLETTING - PRIOR APPROVAL REQUIRED FOR CO-EXHIBITORS

7.1 Exhibitor agrees that the space assigned to Exhibitor is intended for Exhibitor's sole use to exhibit only the goods or services described in Exhibitor's application. Exhibitor agrees that it will not share, assign, sublet, subdivide, apportion, or otherwise allow any persons, parties or entites other than Exhibitor to use in any manner the space assigned to Exhibitor, or any portion of that space, without submitting a written application to NADA. Such application shall idenify by name any potential Co-Exhibitor, describe the relationahsip between the primary Exhibitor and Co-Exhibitors, and detail the Co-Exhibitor's products and services to be exhibited.

7.2 A Co-Exhibitor may exhibit on the Expo floor only after the exhibitor receives written approval from NADA for such activity. Aprroval by NADA of the Co-Exhibitor(s) application shall also entitle the co-Exhibitor(s) to be listed on the website (including the eBooth upgrade enhancements), in the Convention Program and Expo Directory, to accumulate seniority points, and to participate in the NADA sponsorship and advertising program.

7.3 The primary Exhibitor shall be responsible for all actions of the Co-Exhibitor, including the compliance by the Co-Exhibitor with these Contract Terms and Conditions and the Exhibit Rules and Regulations. Any determination by NADA that an Exhibitor or Co-Exhibitor violates this Section 7, will be final and binding, and may be treated by NADA as a default under Section 16 of the Contract. NADA reserves the right to request documentation from Exhibitors and Co-Exhibitor to confirm any business relationship.

Once you have been assigned booth space at the show, you will receive a confirmation email that will include instructions for entering your Company's product information on the NADA/ATD website. There will be two listings for you to complete, Online and Print Profile. The onsite Program Directory is created by downloading the print profile information from the website. You must have your product/service listing information entered and/or updated by the deadline date of January 25, 2016 in order for it to be included in the onsite Directory.  NO EXCEPTIONS.

 

Exhibitors must notify NADA show management in writing no later than 12:00 Noon (ET) on Thursday, March 31 if they cannot take possession of their booth by that time.  If no prior notice is given, and the Exhibiting company does not take possession of the assigned space by 12:00 Noon on March 31, NADA has the right to cancel Exhibitor’s contract whereby the booth space reverts back to NADA Show Management.  See paragraph 6. Assignment/Relocation and Possession of Exhibit Space in the Contract Terms & Conditions.

ALL outside contractors, such as I&D companies, design houses, production companies, technicians, models, entertainers, are considered exhibitor-appointed contractors.  An exhibitor-appointed contractor is any company other than the designated official contractors named by NADA that provides a service, (i.e., display, installation/tear down, models, entertainers, florists, photographers, audio visual, and/or their subcontractors), that needs access to your exhibit any time during the installation, show dates or dismantling of the 2016 NADA Expo.  NADA Show Management will deny access to the floor to any company or person in this category not complying with the exhibitor-appointed contractor requirements.  We will grant NO EXCEPTIONS on-site.

 

The Exhibitor Appointed Contractor Request Form will be available in the online Service Kit.

All companies are required to submit a Floor Plan Reporting form and a floor plan layout (drawing) of your booth.  The Booth Floor Plan Reporting Form is available in the online Service Kit. There is a separate form required for companies who have an Enclosed or Multiple Story booth design. The due date to submit your floor plan and Floor Plan Reporting Form is January 6, 2016.

NADA requires a minimum of 200 sq. ft. of space for each vehicle displayed within a booth.  Companies who want to display vehicles must submit a Display Vehicle Reporting Form to NADA Show Management by January 27, 2016. The Display Vehicle Reporting Form will be available in the online Service Kit.  Vehicle move-in and move-out will be coordinated by the show’s official service contractor, FREEMAN.

Work rules vary from one city to another.  In San Francisco, exhibits which require the use of hand tools, or takes one person more than 30 minutes, or exceeds ten feet in any direction, falls within the jurisdiction of the Local 510 of the Sign Display and Crafts Union. You can handle and set out the products you manufacture; however, all background materials - display boards, backdrops, stands - anything the products are displayed upon, attached to, or made part of, and lying of floor tile and carpets must be installed by union labor. Labor can be ordered in advance by returning the Display Labor order form or on show site, at the Freeman Service Desk.  

Exhibitors may hand-carry only what you can manage by yourself (one person) in one trip, using no equipment. The use or rental of dollies, flat trucks and other mechanical equipment is not permitted. Freeman will control access to the loading docks in order to provide for a safe and orderly move in/out.  The Teamsters Union Local 2785 has jurisdiction over all unloading and reloading of materials and is managed by Freeman.

For more information on Material Handling, go to:

http://www.freemanco.com/MatHand/

The current parking fee at the Las Vegas Convention Center is $10.00 (cash or credit) per space with in and out priviledges.  Anyone leaving the LVCC and planning to return the same day can show their paid parking receipt for reentry.

Vehicles taking up more than one standard parking space will be charged accordingly upon entry.

Overnight parking is prohibited on Las Vegas Convention Center property.  Vehicles left on the property overnight will be towed at the owner's expense.

Privately owned, enclosed vehicles (i.e., box vans, RVs, enclosed trailers, etc.) are permitted to park in the Gold and Green lots only.

 

The Exhibitor Service Kit has all the necessary forms for planning your exhibit and will be available in late August.  If you need assistance, you may contact us at (703)821-7141 or expo@nada.org.

Exhibitors may have alcoholic beverages in their booth.  However, all alcohol orders must be made through the official Food & Beverage vendor, Aramark.  Order forms and contact information are provided in the Exhibitor Service Kit. 

The NADA Convention Services Dept. can assist you in securing hotel space for a hospitality event during the NADA & ATD show.  For more information, please contact them directly at (703) 821-7143.

 

Be aware that hospitality space will be limited, and based on availability.  Space will not be confirmed for any event outside of the convention center during Expo hours (Friday, 8:30 - 5:00; Saturday, 8:30 - 5:00; Sunday, 8:30 - 4:00).  Space reservations will be confirmed on a first-come, first-served basis.

Pre-show and post-show mailing lists will be available online (www.nadaconvention.org) in the Exhibitor section to confirmed exhibitors only.  You can download the lists by logging in with your company password provided in your booth space confirmation letter.  Pre-show lists will be made available monthly beginning in January.

Yes, children under 18 must be accompanied and supervised by an adult at all times within the convention center and on convention center property.  Registration for children is complimentary and must be done onsite.  All children, except infants in backpacks or slings, must be registered and badged to be admitted to the exhibit hall.  Children under 18 are not permitted on the exhibit floor during move-in/out.

Your Exhibitor Badge will not allow you entrance into the Workshops or Franchise Meetings during the NADA show.  Exhibitors who wish to attend Workshops may register in the Exhibitor w/Workshop category.   The fee per badge is $440.  Exhibitor registration will open in October.

 

Your Exhibitor badge will allow you access to the Lifestyle Center on Sunday, April 3rd only.  Your Exhibitor badge will also allow you access to the Friday and Saturday General Sessions, and the Sunday Inspirational Service. 

You may contact NADA's Public Affairs group at (703)760-7578 or publicaffairs@nada.org .

Exhibitor housing will open in late June to all confirmed exhibitors.  Once it opens, you will receive an email from NADA Registration & Housing with instructions and a link to book your hotel rooms and register your booth personnel for exhibitor badges.

You must have at least 400 sq ft of space in an island or peninsula configuration to have a hanging sign.  Hanging signs are permitted to be hung at 20 feet, from the floor to the top of the sign.  You must complete the Hanging Sign Request Form and submit that along with a layout and specs on the sign.  This form will be available in the Online Exhibitor Service Kit.

Exhibitors can earn up to three (3) priority points per year by way of (1) exhibiting; (2) booking rooms within the NADA housing block; (3) participating as a sponsor.

The eBooth Promotion Widget enables you to highlight your participation at the NADA Convention & Expo 2016 with minimal effort. The widget is completely dynamic. All you have to do is log in to your exhibitor console, copy the widget code and embed it on your website. Once embedded, the widget enables your website visitors to:

  • Add you as favorite exhibitor in their Expo Plan with a single click - and without leaving your website.
    Attendees typically print out their Expo Plan and use it as a check list for planning their time on the show floor. Putting the eBooth Promotion Widget on your website will help you boost the number of times you are added as a favorite exhibitor by attendees.
     
  • View your eBooth listing and enhanced content on the event website.
    Adding a detailed profile description and enhanced content such as products, show specials and press releases to your listing helps enhance your visibility amongst attendees. The widget helps drive traffic to your profile on the event website and the interactive event map.
     
  • Register for the event from your website.
    Make it easier for your customers to register for the event by way of the promotion widget. In turn, increase your ROI by meeting them face to face at the expo.

No, the eBooth Promotion Widget is available to all exhibitors at no extra cost.

We recommend displaying the widget on the Home page of your website, as well as on all pages popular with your customers. You would also want to ensure that the widget is displayed prominently above the fold (i.e. in the top section of the website, just below the masthead), so that visitors can view it without having to scroll.

Your eBooth Promotion Widget comes bundled with a powerful dashboard that helps you monitor and evaluate your ROI from the widget. 

Login and click on the 'eBooth Promotion Dashboard' in the website navigation to view the following: 

  • Total number of visitors who added you to their expo plan
    This is the total number of times you show up in attendees' expo plans as a favorite exhibitor.
     
  • Known visitors who added you to their expo plan
    These are visitors who logged in to the event website with their credentials before adding you as a favorite.
     
  • Anonymous visitors who added you to their expo plan
    These are visitors who added you as a favorite without logging into the event site.
     
  • Visitors who added you to their expo plan using the widget on your website
    This is the number of times visitors clicked on the 'Add to My Expo Plan' button on the widget to add you as a favorite exhibitor.

You can watch this brief video tutorial to learn how to use the eBooth Promotion Widget.

Click here to email an a2z, Inc. support team member your questions. We will respond to your email within one business day.

myNADAplanner is an efficient online scheduling, matchmaking and networking solution that helps to connect exhibitors with attendees before, during and after an event.

myNADAplanner has the ability to generate recommended matches for event participants based on precise matching criteria. Exhibitors can generate a list of attendees who are their recommended best matches and are looking for products and services in their chosen categories. Accurate matchmaking means users can get started with networking immediately instead of spending time on searching for matches.

Tutorial Video:

myNADAplanner enables exhibitors to increase their ROI and maximize their time onsite by networking and scheduling meetings with matched and favorite buyers before the event even starts. Your pre-show lead generation is given a boost with Recommendations provided by the system, instead of waiting for target buyers to hopefully walk by your booth on the showroom floor.

Tutorial Video:

  1. Click here or copy + paste this URL in your browser: http://www.nadaconvention.org/nada2017/Public/e_Login.aspx/font>.
    • Log in using your Password (sent in your welcome email)

To update your online booth profile:

  1. Log in to the Exhibitor Console using the password found in your welcome email.
  2. Then select "Edit Booth Info".

  3. Fill in your company contact information.
  4. Scroll to the section where you are asked for "Website Url" and enter the web address that you would like attendees to visit for more information about your company.
  5. IMPORTANT: Select the Product Categories for your products and services. This is the primary data source used for generating your best system matches.
  6. To add your social media links, scroll to the bottom of the profile form and enter your links in the specified fields. Once these fields are complete the icons for social media outlets will be displayed on your eBooth profile.
  7. Be sure to scroll down and complete all sections. Click on the "Save" button.

Tutorial Video:

To receive your best matches you need to make sure that your eBooth Profile has been completed. Most of your company information is already in your profile, but it's always a good idea to review it in case important information has changed.

What will deliver your best matches, however, are the Product Categories selected for your business. Your Product Categories need to be manually selected. This is a very simple, but critical, step for the system to deliver your best matches. Also, selecting appropriate product categories will make it easier for your best matched attendees to find you when they are conducting searches for exhibitors to visit onsite.

  • Once you are logged in select Booth Info from the Exhibitor Console.
  • Review your company information and make any necessary updates
  • Select the categories for your products and services
 

Exhibitor Console

Educational Video:

To search for attendees, select the Search the Attendee List button located on the Exhibitor Portal page.

  • Leads:

    Leads are attendees who have favorited your eBooth profile. Attendees may search for exhibitors based on a number of factors such as product offerings, geographic location, and keywords that they have indicated as relevant to them. Please ensure that you have updated your eBooth profile with complete information, so as to provide attendees with richer, searchable content within your eBooth and increase your likelihood of being favorited.
  • Search:

    If you would like to perform a detailed search for an attendee, select the Search tab to search by keyword, category, country and state.
  • My Attendees

    This is a list of attendees that you have tagged as favorites.
  • Recommendations

    This is a list of your system matches. Increase your chances of getting better leads by selecting the appropriate Product Categories in your eBooth Profile.

Once you have identified an attendee that you are interested in, you can add them to your list of favorite buyers by clicking the star icon beside their name.

To find attendees who have favorited your company, click on the Leads tab on the Attendee List.

You can send an email to a specific attendee from any of your attendee lists by clicking on the envelope icon. An email will be sent directly to the attendee's inbox.


Educational Video:

To request an appointment with an attendee, simply go to the Attendee List. Click on the calendar icon on the far right of the selected attendee's name.

 

 

Select a date and time that works with your schedule.

Select a location from the dropdown menu.

Enter a short message explaining why you would like to meet.

Click on the "Submit" button to send the appointment request.

 


Educational Video:

You can quickly preview any updates you make to your eBooth profile by clicking on the computer screen icon, located next to your booth number on the Exhibitor Console. 

If you have any other questions about myNADAplanner, send an email to support@a2zinc.net.

A member of the a2z Support Team will respond to your email within one business day.

Need technical assistance?  Please contact us at support@a2zinc.net.